Pop-Up Tent Event: All the details {Ramona Newborn Photographer}

Hello all!  I had a lot of interest in all the details from the Pop-Up Tent Event..  So this blog is specifically geared towards other photographers to give you links to all of the items I used for my display.

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Where was the event?  The event was a flea market located in the back of a church.  The fee was $10 to participate.  The other vendors ranged from jewelry tents to local people selling yard sale items.

How did you advertise?  I advertised on local facebook groups in my hometown and on my Facebook page. I used this add and these images from last year’s set up:

EasterSplashMarketingBoard tiramisu_design_16x20_freebie0713_storyboard

Did you get a lot of business?  I did not get too much business, I got 7 babies and 2 goats.  I did advertise on local Facebook group forums and some people that came had seen my advertisements, but most were spur of the moment participants.  They saw the tent while also participating as a vendor in the pop up event or they saw my booth and took their baby home to change.  One person even bought an outfit for her son at the flea market to dress him for my booth…how cool is that?!

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How much did you charge?  What was the package you did for everyone?  I did not charge a sitting fee, I charged a minimum fee of $10 per image, and if they signed a model release they got them for $5/picture. I did it for cheaper than I normally charge so that I could meet new people and get marketing material for future events. I provided an online gallery within 24 hours and a coupon code when they paid.  I use Zenfolio as my gallery provider, and there is a feature to provide coupons for a specific gallery for digital images only in the specific dollar amount that they prepaid.  My online gallery has an option to buy prints, but the coupon codes were only good for the digital images.  I culled the online gallery to show the best images. I took too many pictures… Next time I will limit the number I take and the number I show.  The people attending were not expecting to spend a lot of money at the flea market. This was more about spontaneous interest and volume selling to a lot of different people. Some of these people probably won’t use me for anything but these special events.

Where did you get the backdrop and is it vinyl?  The backdrop is Bone seamless paper from Backdrop Express.  It is 107″x36″ and I bought their stand as well.  In total, I paid $170.90 for the backdrop, but I use it all the time:

http://www.backdropexpress.com/Bone-Seamless-Backdrop-Paper-p/51.htm

The banner is from Target.  I got it last year and I can’t find them online, but I did find this one for $5 on their website:

http://www.target.com/p/spritz-easter-spring-hanging-banner/-/A-16603553#prodSlot=medium_1_2&term=easter+banner

They have a ton of Easter stuff in their Home Goods Department.  Another great place for props is the 99 Cent Store!

For the floor, I used real wood planks that I painted with crackle finish.   I followed the Son Kissed Photography DIY blog:  http://www.sonkissedphotography.com/blog/archives/2545

Where did you get your tall banner?  How did you do the layout? Is there a template that keeps the photos in the right proportions?

I got the Awesome-X 63 x 23.5″ banner with stand from esigns.com about a year and a half ago that I never used:  https://www.esigns.com/banner-stands/awesome-x-63×23-1-side/

The template I used was a blog board from Squijoo, which I modified a little to fit the dimensions of the banner:  http://squijoo.com/product/family-ties-pinterest-board/

Here’s a close up of the banner:2x6

Where did you get your wood sign on the display table?  I had that one custom made by Jolie Art for a great price (tell her I sent you!):  https://www.facebook.com/joliecustomwoodart

What size is your tent? Is it a 10×10?  Yes, it’s 10×10 in White from Amazon $96.45: http://www.amazon.com/gp/product/B009QW9WDO/ref=oh_aui_detailpage_o01_s01?ie=UTF8&psc=1

The tent is not 3 sided, I also bought walls for the tent $58.83:  http://www.amazon.com/gp/product/B002XDT4HW/ref=oh_aui_detailpage_o03_s00?ie=UTF8&psc=1

Just in case of wind, I also bought weights but didn’t end up needing them $25.49:  http://www.amazon.com/gp/product/B000YPQPSW/ref=oh_aui_detailpage_o01_s00?ie=UTF8&psc=1  

For my display table, I used a 4′ table from Costco and I bought a 8.5 x 11 large brochure holder with business card holder: http://www.amazon.com/gp/product/B0030D0F5Y/ref=oh_aui_detailpage_o02_s00?ie=UTF8&psc=1

For my pricing guide and fly away pamphlets, I used HP magcloud

I think that about covers it!  If you have any other questions, please feel free to leave me a comment, or you can email me at deanna.woodworth@hotmail.com

Please visit my facebook page!  www.facebook.com/memoriesbydeanna

#popuptentevent, #diyphotobooth, #Ramonanewbornphotographer, #memoriesbydeanna

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  • Great setup! I’d love to see the photos of the goats! How funny!ReplyCancel

  • Thanks for sharing! You are awesome :)ReplyCancel

  • Innovative and beautiful set up! Great work and thanks for sharing!ReplyCancel

  • Brittney

    What a great idea and a beautiful set up. Thanks so much for taking the time to share all the details!!!ReplyCancel

  • awesome job!! Your setup was super duper cute. Thanks for linking to all your things!ReplyCancel

  • Super cute!! Thank you for sharing!ReplyCancel

  • Miranda

    Love love love this!!!! What a great idea!!!ReplyCancel

  • Amy Uhrig

    What an amazing ideas for fairs. I love the versatility of this. Easy set up and clean up. LOVE this idea for meeting to clients. Thanks for sharing.ReplyCancel

  • What a fun way to promote your business and meet new people in your community! Easter being right around corner I am sure this was a huge success!ReplyCancel

  • I like a lot your set up and with the quality of your pictures Im sure you must be very busy. You are one of my favorite baby photographer in CaliforniaReplyCancel

  • Ashley V

    This is a great idea! Beautiful pictures. Thanks for sharing!ReplyCancel

  • Awesome set up for Easter minis – and thanks for sharing the links!ReplyCancel

  • Great setup and thanks for all the info on want you used!ReplyCancel

  • Love this! Fantastic ideas! Thank you for sharing!!!ReplyCancel

  • You’re amazing! Thank you so much for all of the info!ReplyCancel

  • What a great article. I love the descriptions and links you gave. The photos are beautiful. I am sure people are lucky to have memories by Deanna taking their family portraits.ReplyCancel

  • this is such a great idea, and thank you so much for sharing all the details of setting something like this up!ReplyCancel

  • Cynthia

    what a great idea!!! thanks for this article!ReplyCancel

  • This is a really cute idea for a newborn photographer or children photographer that is trying to get their name out there in Ramona!ReplyCancel

  • Pop up tents are awesome for poor time of day location shoots! This is a very informational post about how to make an event like this work!ReplyCancel

  • This is a great set up for a newborn portrait session. Everything is light and bright, if I were in Ramona, I would take advantage of that.ReplyCancel

  • Great way to promote your business! I look forward to seeing more from your sessions in Ramona.ReplyCancel

  • love this set up! you did a great job displaying your work and showing off your talent!! :)ReplyCancel

  • What a great idea. I’m always looking for new marketing adventures. I love this.ReplyCancel

  • i think its a clever idea! You might not have gotten too much income out of it but I bet you got some great shots that can be used for your portfolio! I love the backdrop! Thanks for sharing with us!ReplyCancel

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